You are here: Modules > Personnel > Contract Details > Position History

Position History

This window enables the user to maintain details regarding an employee's movement during the course of his/her employment with the company.

(Hover over with your mouse to see the sample image in full size.)

Prerequisites

  • This window applies to all employees who have been hired into a position and has since been changed into another position.
  • Organisation Units

Rules and Guidelines

  • The data viewed is maintained by the system when the Change Position Process is used.
  • Information can be manually maintained in this option, but is not recommended.
  • This us a system audit file and should only be maintained by the system. Contact a Consultant for further information and implications before amending any records in this page.
  • Details of Position can be recorded/viewed directly onto the table, or drill down on an individual record for more detail.
  • Changes to a Secondary Position are also displayed on this window.

  •  ESS Access   

    • Information entered on this window could be accessible to the employee when logging into Employee Self Service.

    Field Information

    ClosedEffective Date

    This field displays the date when the position change will be effective.

    ClosedLevel*

    This field displays if the position is a Primary or Secondary Position.

    ClosedNew Position ID

    This is the new position ID that was entered for the employee during the Change Position process.

    ClosedOld Position ID

    This is the employee position the employee has changed from.

    ClosedChange Reason

    The Reason Code entered for the change during the Change Position process.

    ClosedFTE

    This field displays the level of employment based on the FTE (full time equivalent) method. In this case, a full-time employee has an FTE code of 1.0, a half-time employee has an FTE code of 0.5, and so on.

    Drilldown

    The drill down window shows additional information about the employee's Position History such as old and new Organisation Units and the Date and time the change was processed.

    ClosedOld Position Effective Date

    This field displays the effective date of the employee's previous position.

    ClosedOld Org Unit

    This field the displays the Organisation Unit the previous position was under.

    ClosedOld Org Belongs To

    This is the Organisation Unit ID that is linked immediately above the previous Organisation Unit.

    ClosedNew Org Unit

    This is a code of up to 8 characters that represents the new Organisation Unit ID for the employee.

    ClosedCompany

    This is the company name.

    ClosedDivision

    This is the division of the company the employee belongs to.

    ClosedNew Org Belongs To

    This is the Organisation Unit ID that is linked immediately above the new Organisation Unit.

    ClosedChange Reason

    This is the code that represents the change reason.

    ClosedTransaction Date

    This is the date the position change was processed.

    ClosedTransaction Time

    This field displays the time the position change was processed.