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External People

This option is used to record external people who were involved in safety incidents and is not related to the External Personnel windows.

Prerequisites

Rules and Guidelines

  • It is recommend to search for the external person before attempting to add him/her, in case they are already recorded.

Field Information

ClosedExternal ID

A 6 character code can be manually entered that identifies the External Person, or if the field is left blank, when saved, will allocate a number.

ClosedClassification

The Classification of External People. e.g. visitor, customer, contractor, volunteer etc.

ClosedPersonal Details*

The following section of the External Peoples window allows for their personal and contact details to be entered and recorded. This includes

Title, Surname, Other Names, Date of Birth, Gender, Marital Status, included are Address and Contact details.

ClosedContracting Company

This area is used to record the contracting company if this person is a contractor on site.

ClosedComments

Enter comments about the External Person, if necessary.