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Pay/Ded Codes (Permanent)

The information displayed on this screen directly relates to the values and rates which will be paid to the employee each period. Codes such as Tax and National Insurance are NOT displayed as they cannot be changed, only calculated. Other codes are displayed as view-only as the detail cannot be amended, e.g. Statutory Sick Pay (SSP).

(Hover over with your mouse to see the sample image in full size.)

Prerequisites

  • No prerequisites.

Rules and Guidelines

  • If you require a new code or an adjustment to how a code works, please call the Service Desk.

  • LOANS - must have cumulative and loan values entered to process correctly.

  • Child Support Agency Deductions (CSA) - Must have a balance of '99999.99' entered to process correctly.

Field Information

Pay Items

Warning: We advise against amending Cumulative Values as they could incorrectly impact on the individual's Tax and NI record. Call the Service Desk for guidance.
ClosedPay Code*

From the list of Pay codes available, the user can add and update the detail of the code via the Drilldown option. All these codes are permanent, i.e., they will happen every period.

ClosedRate

This is the hourly/daily Rate applied to the code. The maximum rate is '9999.99999'.

ClosedAmount/Hours

If the code is an Hours type code, the value held in this field denotes the number of hours the employee is to be paid each period. The field should be left blank if the hours the employee works vary hours for these employees types can be added on the Timesheet screen. When a negative is applied to this field, the employee's pay will be reduced. The maximum value of hours is '99999999.99'.

ClosedStop Marker

The valid values for this field are 'Blank', 'S', 'C', or 'F'.

  • Update as 'S' if the on-going payment has to be stopped.

 

ClosedCumulative

This value will be cleared at the end of each tax year.

ClosedCost

This is a view-only field denoting pay codes that are charge elements. If the Cost field is displayed as 'Yes', the code is added to 'Cost,' i.e., the total cost of this employee to the company.

ClosedStart Date

This displays the start date.

ClosedEnd Date

This displays the end date.

ClosedDrillDown

This window displays additional elements that do not display on the selection screen. Double click on the row to view this field.

ClosedPay Code

This field displays the Pay Code used,

ClosedRate*

This is the daily Rate applied to the pay code.

ClosedBasic Hours

Enter the number of contractual hours an employee works in a normal working week. The field is for numeric characters only with a range of hours from '1' to '99.99'. If the Annual Salary is entered, Moorepayhr will use this value to calculate the employee's hourly rate.

ClosedDo you want to Pay the Hours and Rate automatically each period?

Select 'Yes' to pay the Hours and Rate automatically each period. Otherwise, select 'No'.

ClosedStop Marker

The valid values for this field are 'Blank', 'S', 'C', or 'F'.

  • Update as 'S' if the on-going payment has to be stopped.

 

 

Deductions

Warning: We advise against amending Cumulative Values as they could incorrectly impact on the individual's Tax and NI record. Call the Service Desk for guidance.
ClosedDeduction Code*

From the list of Deduction codes available, the user can add and update the detail of the code via the Drilldown option.

ClosedDeduction

This field displays the amount that will be deducted each pay. If a negative is entered, the Employee's pay will be increased by this value after Tax and National Insurance have been deducted. The maximum value that can be entered is 99999999.99.

ClosedStop Marker

The valid values for this field are 'Blank', 'S', 'C', or 'F'.

  • Update as 'S' if the on-going deduction has to be stopped.

 

ClosedCumulative

Value of the code paid for the current Tax Year. This value will be cleared at the end of each tax year.

ClosedCost

This field displays a default value of 'No'.

ClosedStart Period

If an effective date has set for a pay code, the start period from which calculations has commenced will be recorded in this field. A new start period must be entered if the value of the code is changed. MPHRwill automatically pro-rate and back date the values. If the code is changed in error, contact the Service Desk for guidance.

ClosedEnd period

If an effective date has set for a pay code, enter the period at which the code should cease and the system will end it automatically in that period.

Closed3rd Party Payment

This field denotes if the monies from this code are automatically paid over to the third party, e.g., HMRC payments, pension or union deductions, etc.

ClosedDrillDown

This window displays additional elements that do not display on the selection screen. Double click on the row to view this field.

ClosedPayment Effective Dates

If an effective date has set for a pay code, the start period from which calculations has commenced will be recorded in this field. A new start period must be entered if the value of the code is changed. MPHR will automatically pro-rate and back date the values. If the code is changed in error, contact the Service Desk for guidance.

ClosedDeduction Code*

This field displays the employee's deduction code.

ClosedDeduction

This field displays the rate of the deduction.

ClosedChange Element

This is a read-only field with a displayed value of 'No'.

ClosedStop Marker

The valid values for this field are 'Blank', 'S', 'C', or 'F'.

  • Update as 'S' if the on-going deduction has to be stopped.

 

ClosedCumulative

This value will be cleared at the end of each tax year.

 

Bank Details

ClosedSort Code

Enter the bank sort code that applies to the company. This should be in the format '11-11-11' and is validated against the bank sort code file.

ClosedAccount Number

Enter the employee's bank account number.

  • The entry must be in an eight-digit numeric format.
  • If the account number is less than eight, please precede it with leading zeros. For example, instead of '123456', enter '00123456'.

 

ClosedBuilding Society Roll Number

This is an alpha-numeric field used for BACS if the employee's net pay is to be paid to a building society account.

ClosedAccount Reference

This is the employee's account reference.

ClosedRecord Type

This is the type of record to be assigned to the employees account. Enter a numeric value (1 to 9) as the record type.

ClosedPlan Type

This field has a default value of 'N'.