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Training Courses

This option is used to add basic details of available training courses.

(Hover over with your mouse to see the sample image in full size.)

Prerequisites

  • Field of Training Codes and Rate Codes need to be added before adding Training Courses.

Rules and Guidelines

  • Training courses appear in the Course Attendance section within the Learning module.
  • We recommend Course Codes to be planned carefully and a standard convention used to enable easy searching over course codes.
  • Training Course Code requires 6 characters or less.

Field Information

ClosedCourse ID*

This field displays a 6-character code that represents a course.

ClosedFull Title

This field displays a full description of the course and what it covers. Full Title requires 80 characters or less.

ClosedTitle*

This field displays a brief description of the course. Title requires 40 characters or less.

ClosedInternal/External*

Where is the course being held? Either within your organisation or at an external venue.

ClosedStatus

This field displays details whether the course is active or inactive.

ClosedEligible

Is this course eligible under the Training Guarantee Act?

  • The TGA is not currently active but this field can be used for other purposes.
  • If 'Y' is selected, the number of hours must be entered into the "Eligible Hours" field.

 

ClosedField of Training

This displays the field that the training is in (e.g. Marketing, IT, Communications etc).

ClosedDevelopment ID

This field displays the developer of the course. This person must have been setup as a Trainer.

ClosedDuration (Days)

This field displays the number of days scheduled for this course. Part days can be entered using decimals (e.g. '.50' is half a day).

ClosedEligible Hours

Eligible hours are used to calculate employees' salaries and wages. This includes any internal trainers.

  • This field is mandatory only if the "Eligible" field is set to 'Y'.

 

ClosedPre-Planning Hours

This field displays the number of hours required to prepare the training course.

ClosedPost Follow Up Hours

This field displays the number of hours required for course follow up (e.g. Sending notes/presentations out to the attendees, etc.).

ClosedOther Hours

This field displays any other hours that are used for the training course.

ClosedRate Code

A Training Rate Code describes how much the course costs as a whole.

ClosedRate Amount

When the Rate Code is selected, the value attached to the code is displayed; it can be changed if necessary.

  • The value is used for recording and reporting purposes only and is not used for any calculations.
  • The value displayed is the value assumed to apply to the training course as a whole value for the entire course, regardless of duration and the number of attendees.

 

ClosedApproved

This field displays details on whether the course has been approved.

ClosedApproved By

This field displays the name of the person who has, or who will approve the course.

ClosedDate Approved

This field displays the date the course was created.

ClosedIssue Date

This field displays the date that the course went live and was available for employees to book on to.

ClosedRevised Date

This field displays the date the course is due for review.

ClosedCourse Aim

This field displays the objectives of the training course. This can be recorded as free-form descriptive text.