Position Definition
Employees are assigned to a position definition which identifies the position they are currently occupying. Each position is assigned to an organisation unit to enable security. Each position also Reports To a position above, and position hierarchy can be reported on.
(Hover over with your mouse to see the sample image in full size.)
Prerequisites
- Organisation Unit
- Location Details optional
- Classifications
- Salary Grades
- Job Family optional
- Position optional
- Position Type optional
Rules and Guidelines
- While many clients download this data into a hierarchy chart building tools such as Org Plus or Visio to display the position structure, the main purpose of establishing the position definitions within
- When an employee applies for leave or training from Self Service, their application will then be emailed to the employee assigned as their supervisor/manager.
- All Positions within the company should be defined before employees can be attached.
Field Information
Position Id*
This field displays a 15-character code that represents the position definition.
Title*
This field displays the title of the position number.
Full Title
This displays the full title allows for a more detailed description of the position to be entered.
- If this field is left blank, the description in the "Title" field will be used
- Up to 80 characters can be entered.
Organisation Unit Id*
This field displays the Organisation Unit ID that relates to this position.
Location
This field displays the location that relates to this position.
Classification*
This field displays the classification that relates to this position.
Salary Grade*
This field displays the salary grade that relates to this position.
Seniority Level*
This field displays the seniority level that relates to this position.
Manager Position
This field is for customised reporting only.
Reports to Position
This field displays the position number that this position reports to.
SMG Position
Is this a Senior Management Group position? Select Y or N.
SMG Direct Report
Does this position directly report to Senior Management Group?
- By default, this field is N unless the "SMG Position" field on the Reports to Position is Y.
Job Family
This field displays a job family that relates to this position.
ASCO
Type or select the ASCO code that relates to this position.
- There are currently no standard reports available that will report in this field, however, the Extractor can be used.
Position Type
This field displays the type of position to be assigned:
- Full Time
- Part Time
- Casual
Award
This field displays an award that relates to this position.
Position Occupancy
This field displays a number of planned people (FTE) to be assigned to this position.
Planned Occupancy
This field displays a number (headcount) or people who will occupy this position.
Phone Number
This field displays the phone number that relate to this position.
Phone Extension
A phone number extension can be entered in this field.
- This is only used for reporting purposes.
Cost Centre
Information entered in this field is only used in customised reporting.
FTE Hours Per Week
This field displays the number of FTE hours per week for the selected Position ID.
- This is used when calculating Service Hours.
Date Created
A position start date, if a date is not entered, defaults to the date the position definition was first saved.
Date Vacated
Information entered in this field is only used in customised reporting.
- When populating this field, the position is removed from the Position Structure and Vacancy reports, assuming it is not occupied.
Status
A position can be deemed Active or Inactive.
This field will not have any effect on the output of the Org Structure report. If a Position is deemed as Inactive, it will still appear on the Org Structure report, however, the "Status" field can be used in Extractor and Advanced Searches.